Edible Schoolyard Project Job Descriptions

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Staff

Roles and Responsibilities

Organizational Development

Contributor

ESY Berkeley Teaching Staff
Edible Schoolyard Project
Berkeley, CA

Position Description

The Garden Manager and Teacher oversees all aspects of the one-acre, organic Edible Schoolyard garden. S/he designs and conducts daily garden classes for 6th, 7th, and 8th grade students, facilitates lesson and garden planning, and guides the garden staff in the development and maintenance of a productive and educational garden. The Garden Manager and Teacher reports to the Director.

Duties include but are not limited to:

Teaching

Design and conduct daily garden classes for 6th, 7th, and 8th grade students
Guide students in general maintenance of the garden with specific focus on compost, harvest, propagation, and cultivation
Mentor individual students in and out of class, model respect and curiosity for learning, and encourage students’ interests and talents
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy and for students participating in the Edible Schoolyard summer program

Lesson Development and Documentation

Collaborate with garden staff and King classroom teachers in the development of garden lessons that are integrated with classroom teaching, ESY standards, and academic standards
Collaborate with the ESY Director in the documentation off all ESY lessons
Oversee the documentation of garden maps, harvest totals, and garden history

Garden

Manage the garden at a level of production that ensures ample produce to the ESY kitchen, King community giveaways and special events
Manage propagation and greenhouse work, soil fertility, composting, crop rotation, garden planning, pruning, irrigation, pest and disease management and animal husbandry
In collaboration with the garden staff, maintain and develop one of the four rotating garden responsibility areas: compost, propagation, animal care, and lesson development
Manage maintenance of garden facilities and equipment - tool shed, chicken coop, greenhouse, irrigation system, lawn mower, weed whacker, Rototiller, and all hand tools
Facilitate weekly garden staff meeting to identify and prioritize garden work, class preparation and other relevant tasks
Ensure the maintenance of ESY seed library
Collaborate with Garden Consultant on garden staff development and long-term garden projects
Oversee the planning and implementation of growing plants to sell at the annual Plant Sale fundraising event
Oversee seed ordering, soliciting seed donations, and organization of ESY seed library
Work independently during the summer to maintain the garden

Communication, Outreach, and Grant-Writing

Participate in ESY staff meetings and professional development
Maintain healthy relationships with ESY staff, King teachers and administrative staff, students, parents, neighbors, school garden and kitchen educators and ESY affiliates
Maintain an awareness of and actively participate in ESY events, school events and relevant community events
Schedule and facilitate pre- and post-rotation meetings with King teachers regarding curriculum and lesson planning
Communicate weekly garden meeting notes to ESY Director
Organize grade-specific family work parties in the garden
Contribute regularly to the online ESY journal
Represent ESY program to the wider community, e.g., public speaking engagements and attendance at meetings and conferences
Ensure the garden staff applies for an annual Berkeley Public Education Foundation (BPEF) grant and other grants, as appropriate

Management

Provide consistent, positive leadership – hire, train, and supervise garden staff in conjunction with ESY Director
Oversee the garden AmeriCorps hiring and management process
Perform yearly hiring and management of seasonal garden interns
Participate in interviews and hiring decisions for other ESY staff positions as needed
Ensure an engaging and rewarding experience for garden volunteers and supervise volunteers’ work in the garden
Maintain a working knowledge of the garden budget and budget management
Work closely with ESY Director in the development of the annual work plan

The Edible Schoolyard Head Chef Teacher

Position Description

The Edible Schoolyard Head Chef Teacher oversees all aspects of the Edible Schoolyard (ESY) kitchen. S/he designs and conducts daily kitchen classes for 6th, 7th, and 8th grade students, facilitates lesson planning and recipe development, and guides the kitchen staff in the development and maintenance of an interactive teaching kitchen. The Head Chef Teacher reports to the Director.

Duties include but are not limited to:

Teaching
Design and conduct daily kitchen classes for 6th, 7th, and 8th grade students
Guide students through all aspects of kitchen lessons to ensure skills and values development, understanding of seasonality, and connections to curricular studies
Mentor individual students in and out of class, model respect and curiosity for learning, and encourage students’ interests and talents
Prepare dishes using fresh, seasonal produce grown by students in the ESY garden
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy and for students participating in the Edible Schoolyard summer program
Collaborate on high school internship to run kitchen classes for each session

Lesson Development and Documentation

Collaborate with kitchen staff and King classroom teachers in the development of kitchen lessons that are integrated with classroom teaching, ESY standards, and academic standards
Collaborate with the ESY Director in the documentation off all ESY lessons
Develop lessons and recipes to maximize use of seasonal produce grown in the ESY garden
Oversee the documentation of recipes, visual resources and kitchen history

Kitchen

Coordinate maintenance of kitchen facilities and equipment – dishwasher, freezer, refrigerator, oven, mixers, stoves, sinks, storage, cooking equipment, serveware, and all hand tools
Facilitate weekly kitchen staff meeting to identify and prioritize kitchen maintenance, class preparation and other relevant tasks
Ensure the procurement of ingredients for kitchen classes as well as staff meals
Collaborate with the Director on kitchen staff development and long-term kitchen projects
Oversee the planning and implementation of food preparation to sell at the annual Plant Sale fundraising event
Maintain the red kitchen domain

Communication, Outreach, and Grant-Writing

Participate in ESY staff meetings and professional development
Maintain healthy relationships with ESY staff, King teachers and administrative staff, students, parents, neighbors, school garden and kitchen educators and ESY affiliates
Maintain an awareness of and actively participate in ESY events, school events and relevant community events
Schedule and facilitate pre- and post-rotation meetings with King teachers regarding curriculum and lesson planning
Communicate weekly kitchen meeting notes to ESY Director
Organize the food for grade-specific family work parties in the garden
Contribute regularly to the online ESY journal
Represent ESY program to the wider community, e.g., public speaking engagements and attendance at meetings and conferences
Ensure the kitchen staff applies for an annual Berkeley Public Education Foundation (BPEF) grant and other grants, as appropriate

Management

Provide consistent, positive leadership – hire, train, and supervise kitchen staff in conjunction with ESY Director
Oversee the kitchen AmeriCorps hiring and management process
Perform yearly hiring and management of kitchen interns (if applicable)
Participate in interviews and hiring decisions for other ESY staff positions as needed
Maintain a working knowledge of the kitchen budget and budget management
Work closely with ESY Director in the development of the annual work plan

The Edible Schoolyard Garden Teacher

Position Description

The Garden Teacher supports the Garden Manager and Teacher in all aspects of the one-acre, organic Edible Schoolyard (ESY) garden. S/he assists in designing and teaching daily garden classes for 6th, 7th, and 8th grade students, participates in lesson and garden planning, and works with the ESY garden staff to develop and maintain a productive and educational garden. The Garden Teacher reports to the Garden Manager and Teacher.

Duties include but are not limited to:

Teaching

Design and conduct daily garden classes for 6th, 7th, and 8th grade students
Guide students in general maintenance of the garden with specific focus on compost, harvest, propagation, and cultivation
Mentor individual students in and out of class, model respect and curiosity for learning, and encourage students’ interests and talents
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy and for students participating in the Edible Schoolyard summer program
Design and teach an after school class series once a year

Lesson Development and Documentation

Collaborate with garden staff in the development of garden lessons that are integrated with classroom teaching, ESY standards, and academic standards
Document and organize garden maps, harvest totals, and garden history

Garden

In collaboration with the garden staff, maintain and develop one of the four rotating garden responsibility areas: compost, propagation, animal care, and lesson development
Participate in propagation and greenhouse work, soil fertility, composting, crop rotation, garden planning, pruning, irrigation, pest and disease management and animal husbandry
Meet weekly with garden staff to identify and prioritize garden work, class preparation and other relevant tasks
In tandem with Garden Manager and Teacher,
Coordinate and lead weekly garden walk-throughs with kitchen staff
Maintain garden maps and harvest sheets
Work independently during the summer to maintain the garden

Communication, Outreach and Grant-Writing

Participate in ESY staff meetings and professional development
Maintain healthy relationships with ESY staff, King teachers and administrative staff, students, parents, neighbors, school garden and kitchen educators and ESY affiliates
Maintain an awareness of and actively participate in ESY events, school events and relevant community events
Contribute regularly to the online ESY journal
Represent ESY program to the wider community
Oversee the garden volunteers
In tandem with the Garden Manager and Teacher, annually apply for a grant from the Berkeley Public Education Foundation (BPEF) and other grants, as appropriate

Management

The Edible Schoolyard Chef Teacher

Position Description

The Edible Schoolyard Chef Teachers support the Head Chef Teacher in all aspects of the Edible Schoolyard (ESY) kitchen. S/he teaches daily kitchen classes for 6th, 7th, and 8th grade students, participates in lesson planning and recipe development, and works with the kitchen team to maintain an interactive teaching kitchen. The Chef Teacher reports to the Head Chef Teacher and the Director.

Duties include but are not limited to:

Teaching

Design and conduct daily kitchen classes for 6th, 7th, and 8th grade students
Guide students through all aspects of kitchen lessons to ensure skills and values development, understanding of seasonality, and connections to curricular studies
Mentor individual students in and out of class, model respect and curiosity for learning and encourage students’ interests and talents
Prepare dishes using fresh, seasonal produce grown by students in the ESY garden
Organize, set up, and break down all kitchen lessons
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy

Lesson Development and Documentation

Collaborate with kitchen staff in the development of kitchen lessons that are integrated with classroom teaching, ESY standards, and academic standards
Contribute to lessons and recipe development to maximize use of seasonal produce grown in the ESY garden
Design and produce teaching and visual aids for ESY kitchen lessons
Create video resources for our students, teachers, and the ESY Network

Kitchen

Meet weekly with kitchen staff to identify and prioritize kitchen maintenance, class preparation and other relevant tasks
Maintain designated cooking station table domain daily
Maintain tools and equipment in the kitchen classroom
Assist with the planning and preparation of food for special ESY events

Communication and Outreach

Participate in ESY staff meetings and professional development
Facilitate healthy relationships with ESY staff, King teachers and administrative staff, students, parents, neighbors, school garden and kitchen educators and ESY affiliates
Maintain an awareness of and actively participate in ESY events, school events and relevant community events
Represent ESY program to the wider community

Leadership*

Design and conduct after-school classes in collaboration with Berkeley LEARNS
Design and conduct a summer camp in collaboration with the Lawrence Hall of Science
Work with the Family Class Coordinator to run weekly Family Night Out classes
Work with the garden staff to design and conduct a rich, reward curriculum for IWE’s
Oversee bulk food purchasing and storage to ensure cost-effective purchasing for kitchen classes
Annually apply for a grant from the Berkeley Public Schools Fund (BPSF) and other grants, as appropriate
Ensure lesson documentation, recipe updates, visual resources, and kitchen inventory are current internally and online
* Leadership responsibilities are divided and assigned each year to ESY Chef Teachers.

The Edible Schoolyard Family Class Coordinator

Position Description

The Edible Schoolyard Family Class Coordinator is responsible for designing and implementing a cooking education program that engages the families and students at Martin Luther King, Jr. Middle School in the lessons taught in classes at the Edible Schoolyard. The Family Class Coordinator works with the staff of the Edible Schoolyard to build stronger connections with the families of our students in order to increase the number of fresh meals families cook at home.

The Family Class Coordinator is a contracted position with the Edible Schoolyard Project and requires a commitment of 50% FTE. The Family Class Coordinator reports to the Director of the Edible Schoolyard.

Duties include but are not limited to:

Teaching

Design and teach family cooking classes aligned with Edible Schoolyard values and skills that are relevant to the diverse population of King Middle School families
Develop a robust and multi-faceted outreach strategy that is effective at bringing families to Edible Schoolyard cooking classes
Teach daily kitchen classes for 6th, 7th, and 8th grade students
Guide students through all aspects of kitchen lessons to ensure skills and values development, understanding of seasonality, and connections to curricular studies
Mentor individual students in and out of class, model respect and curiosity for learning and encourage students’ interests and talents
Prepare dishes using fresh, seasonal produce grown by students in the ESY garden
Organize, set up, and break down all kitchen lessons
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy

Administrative

Work with King teachers and administrative staff to build support for and connections to family cooking classes at the Edible Schoolyard
Evaluate the relevance and effectiveness of family cooking classes and implement improvement strategies
Work closely with Edible Schoolyard staff to coordinate lessons and incorporate the established rituals and routines of the ESY kitchen into family cooking classes
Design, print, and provide recipes and information for participants to take home
Solicit donations from local and non-local business and organizations
Document lesson planning, outreach strategies and recipes for edibleschoolyard.org

The Edible Schoolyard Garden AmeriCorps Member

Position Description

The Garden AmeriCorps Member spends 1700 service hours refining garden maintenance and teaching skills, while engaging in the day-to-day responsibilities of maintaining the one-acre, organic Edible Schoolyard (ESY) garden. S/he assists in designing and teaching daily garden classes for 6th, 7th, and 8th grade students, participates in lesson and garden planning, and works with the ESY garden staff to develop and maintain a productive and educational garden. The Garden AmeriCorps Member reports to the Garden Manager and Teacher.

Duties include but are not limited to:

Teaching

Co-teach daily garden classes for 6th, 7th, and 8th grade students
Guide students in general maintenance of the garden with specific focus on compost, harvest, propagation, and cultivation
Mentor individual students in and out of class, model respect and curiosity for learning, and encourage students’ interests and talents
Co-teach lessons for adults participating in the annual Edible Schoolyard Academy and for students participating in the Edible Schoolyard summer program
Design and teach an after school class series once a year
Assist in supervising the High School Internship program, including designing garden and kitchen tasks and activities.

Lesson Development and Documentation

Collaborate with garden staff in the development of garden lessons that are integrated with classroom teaching, ESY standards, and academic standards

Garden

In collaboration with the garden staff, maintain and develop one of the four rotating garden responsibility areas: compost, propagation, animal care, and lesson development
Participate in propagation and greenhouse work, soil fertility, composting, crop rotation, garden planning, pruning, irrigation, pest and disease management and animal husbandry
Meet weekly with garden staff to identify and prioritize garden work, class preparation and other relevant tasks
Lead the Wednesday Weeders group in the garden
Open and close tool shed for daily garden classes and maintain order and cleanliness of shed and all hand tools
Work independently during the summer to maintain the garden

Communication and Outreach

Maintain healthy relationships with ESY staff, King teachers and administrative staff, students, parents, neighbors, school garden and kitchen educators and ESY affiliates
Maintain an awareness of and actively participate in ESY events, school events and relevant community events
Participate in ESY staff meetings and professional development

Director of Education

Position Description

The ESYP Director of Education (hereafter, the "DE") oversees the execution of ESYP’s major educational initiatives and programs.

The DE helps the Executive Director (ED) plan, direct, and coordinate the efforts of staff members. The DE works to ensure that pertinent information is shared will all staff in order to align them with ESYP’s strategy, to ensure effective communication with each other to achieve the organization’s goals.

The DE is responsible for the leadership and management of ESYP’s programmatic efforts, including the King Middle School annual programming, the Berkeley High School Career Technical Education pilot, summer trainings, and ongoing custom PD opportunities. The DE reports to the Executive Director and works closely with the development team and

Roles and Responsibilities

Program Development & Management

Oversee the growth and expansion of ESYP’s training programs into an Institute for Edible Education
Ensure quality of delivery across all of ESYP’s education initiatives, ESY Berkeley, High School, and Training programs with seamless integration and collaboration across teams
Inform ED’s strategic planning process and manage programmatic implementation of an Institute
Anticipate opportunities to connect ESYP programs and strategies with relevant developments in the fields of food and labor justice, public education, public health, civic engagement, sustainable agriculture, and climate change.
Produce Training programs, including directing content development and managing execution as the Institute evolves
Oversee the development of materials and publications that integrate the principles of Edible Education into core academic curricula, including ESY Berkeley
Ensure evaluation of all programs to track success, growth, and efficacy and share with partners

Staff Management and Operations

Ensure organizational culture creates a strong, collaborative, and effective team with systems that uphold learning, feedback, and growth toward achieving organizational and programmatic goals
Oversee organizational information and data management systems
Facilitate weekly ESY staff meetings and monthly ESY/ESYP staff meetings
Schedule and hold annual reviews with all staff
Manage professional development, learning, and growth opportunities for individual staff and ESYP collectively

Communications & Community Engagement

Represent ESYP at conferences, workshops, and to the media as necessary/appropriate
Collaborate closely with ESYP staff and the office of Alice Waters to schedule media tours, interviews, and funder tours
In partnership with the ESYP ED and ESYP staff, create public relations materials and media

Fundraising & Finance

Collaborate with ESYP development team on fundraising, donor cultivation, engagement, and stewardship, including pitch and proposal development, impact monitoring and reporting, donor tours/events/meetings, and follow-ups, as necessary
Work collaboratively with ESYP ED and Director of Partnerships to engage staff in key relationships that support ESYP fundraising, program, and campaign development
Collaborate on the development of and manage ESYP’s annual operating budget in partnership with ESYP ED and Director of Operations.

The Edible Schoolyard Program Manager

Position Description

The Program Manager (hereafter, the PM) is responsible for the management of the Edible Schoolyard Berkeley and Training programs. She/he/they manages the planning and execution of the rigorous and hands-on garden and kitchen programming at Martin Luther King Junior Middle School and the 2018 ESY Academy. The PM performs a range of administrative tasks and program management to ensure projects are in line with ESYP mission and vision. The PM reports to the Edible Schoolyard Project’s Director of Education.

The PM should have insight into the impact of culture and identity on the schooling experience, examine the influence of race, power, and privilege on the educational process, and seek culturally responsive pedagogy and practices to ensure access for all students, especially those historically underserved by the educational system.

Roles and Responsibilities

Program Coordination

Schedule yearly ESY class rotations in garden and kitchen
Maintain awareness of King School operating systems, events, issues and culture; initiate relationships with King administration, faculty and students; represent the Edible Schoolyard in King committee and staff meetings
Maintain awareness of the myriad components of the Edible Schoolyard Project and ESYB; public school, civic, and national developments around like-program best practices
Provide amenities support for staff gatherings and special site visits
Coordinate job postings, resume intake, and onboarding for new ESY staff
Produce collateral and printed materials for all ESY Training programs.

Program Management and Leadership

Work in tandem with ESYP leadership team to develop long and short-term goals, explore opportunities for program innovation and integration; assess program strengths and opportunities for program improvement
Develop and manage Berkeley and Training programs annual operating budgets in partnership with ESYP ED and Director of Operations.
In tandem with the ESYP ED, coordinate site visits, learning, and report backs between ESYP staff and local, regional, national programs.
Oversee operations and back-end support of ESY Training programs: application intake, class building, payments, and registration in tandem with the ESYP Operations staff
Produce ESY Academy, including directing content development and managing execution
Coordinate weekly ESY staff meetings and monthly ESYP all-staff meetings

Community Engagement and Fund Development

Coordinate volunteer programs, including recruitment, screening, orientation, training and scheduling regular volunteers and group service projects
Update and distribute volunteer handbook, maintain weekly sign-in sheets and records binder
Schedule volunteer orientation for each class rotation and track volunteer efficacy
Keep volunteers apprised of relevant events and schedule changes
Support volunteer and donor stewardship activities, events, and communications
Support ESYP fund development programs, including donor tours, campaigns, and special events onsite and offsite
Set-up and conduct monthly public tours
Facilitate outreach to the King parent, Berkeley and greater Bay Area communities
Coordinate the ILFT group to meet, convene, and share learnings
Lead private tours based on need

Communications

Collaborate with the Communications Team to create an online presence for ESYP: social media, online fundraising campaigns, advocacy efforts
Collaborate with Director of Digital Strategy & Communications to create and maintain ESYP Brand and Style Guide
Assist with the production of video projects
Oversee events and outreach efforts, including annual plant sale, special trainings, and other programs to ensure diverse and inclusive participation with our community

Administrative

Maintain ESYB calendar; coordinate scheduling
Respond to information requests by mail, voice, or email, on case by case basis
Maintain office technology and act as tech support
Collect and distribute office mail
Maintain office and first aid supplies
Assist with the administration of FNO
Create and maintain staff agendas, notes and archives
Assist with new staff hiring and onboarding procedures

High School Program Manager

Position Description

The ESYP High School Program Manager (hereafter, the "HS PM") is responsible for planning and implementing a new edible education program of the Edible Schoolyard Project at Berkeley High School (hereafter, “BHS”). The HS PM will build new and strengthen existing key partnerships within Berkeley High School, Berkeley Unified School District, and aligned non-profit partners. The HS PM will report to the Director of Education and work with the Management Team, Development Team, and Communications Team. The HS PM will serve as the lead teacher, manager, and public face of the High School Program.

Roles and Responsibilities

Program Development & Management

Design and implement a career technical education elective class utilizing a positive youth development model to teach public health, nutrition, and cooking at BHS starting Fall 2018.
Build relationships with potential partners and program advocates within BUSD and throughout the Berkeley community. Engage these partners and advocates to ensure the success of the high school program.
Anticipate opportunities to connect the program with relevant developments in the fields of food justice, public education, public health, civic engagement, sustainable agriculture, and climate change.

Teaching

Lead regularly scheduled classes for program participants.
Develop and document new curriculum for high school program.
Mentor individual students in and out of class, model respect and curiosity for learning, and encourage students’ interests and talents
Design and conduct lessons for adults participating in the annual Edible Schoolyard Academy and for students participating in the Edible Schoolyard summer program
Obtain all relevant and necessary credentials and certificates to lead the High School Program.
Develop and manage internship opportunities for youth.

Communications and Community Engagement

Act as liaison and facilitate communications between BHS and ESYP.
Lead private tours, special tours for guests of ESYP/Alice Waters, and media visits.
Coordinate with BHS teachers and administrators.
Coordinate events and activities at BHS.
Collaborate with Communication Team to build content featuring the High School program

Fundraising and Finance

Collaborate with ESYP development team on fundraising, donor cultivation, engagement, and stewardship, including pitch and proposal development, impact monitoring and reporting, donor tours/events/meetings, and follow-ups, as necessary
Develop and manage High School program budget annually and review with Director of Operations quarterly.

Associate Director of Development

Position Description

The Associate Director of Development is responsible for building and sustaining philanthropic partnerships that support ESYP’s mission to strengthen the edible education movement. This position is responsible for managing the organization’s overall fund development strategy and its implementation. Working closely with the Executive Director of the Edible Schoolyard Project, Board of Directors, staff and Alice Waters, the Associate Director of Development is responsible for an annual fundraising campaign each year to meet the annual operating budget. The Associate Director of Development reports to the Executive Director of the Edible Schoolyard Project.

Roles and Responsibilities

Management and Strategic Planning

Develop and manage annual fundraising goals with Executive Director, Management Team, and Board.
Work with Operations staff to monitor and report to Executive Director and Board on quarterly progress towards goals.
Develop web, print and other materials to support fundraising goals.
Draft and coordinate production of annual report, including all financial reports.
Manage outside consultants (e.g. grant writer, accountants) when applicable.
Explore other creative revenue-generating opportunities and programs such as earned-income, program consulting, planned giving, membership-based programs, merchandising, website fundraising on our new site, or corporate partnerships, etc.

Individual Donors

In collaboration with Executive Director, Alice, Program staff and other allies, cultivate new opportunities to engage individual donors.
In collaboration with Operations staff, manage and improve upon existing donor database and tracking systems.
Design and implement stewardship program to sustain donor engagement, increase level of giving and build relationships that strengthen current donor base.
Develop printed and online collateral to support major gifts expansion, i.e. pamphlets, annual report, donor updates and website copy.
Manage two hard mail campaigns (appeals) per year in support of annual fundraising goals.
Develop web initiatives to increase online giving.
Manage donor acknowledgements in the form of personal calls from Board or Alice, letters, annual reports or signage, and other expressions of authentic appreciation.

Grants

In collaboration with Executive Director, Program staff and other allies, cultivate new opportunities to engage institutional donors.
Work with our grant writer to support grant applications
Manage grant deliverables and reporting for existing grants.
Research and develop opportunities for new grant funding,

Events

Design and produce fundraising events at Chez Panisse restaurant or private venues in major donor areas.
Generate and manage host committees, corporate sponsors and in-kind donations.
Draft and negotiate contracts and agreements as needed.
Work with Alice, Restaurant, ESYP Staff, and Board to ensure profitability.

Corporate Partnerships

Identify, track and negotiate appropriate partnership or sponsorship opportunities.
Manage corporate relationships including developing and implementing schedule of benefits.

Additional Duties

The Associate Director of Development will also require an as needed basis to work with Alice’s office on special projects i.e. Edible Education 101 and writing special correspondence.

Director of Operations

Position Description

The ESYP Director of Operations ensures that ESYP functions effectively on a day-to-day level and supports the overall goals and mission of the organization. They work closely with directors to plan, develop and execute particular financial goals and development initiatives. The Director of Operations reports to the Executive Director (ED).

Roles and Responsibilities

Office Management and General Support

Supervise Operations Coordinator (OC) and manage office systems, including phones, computers, databases, servers and filing system
Ensure that physical office is well equipped, clean, and well-functioning
Assist ED in developing board correspondence, meeting agendas, and other materials

Human Resources

Manage new hire process including maintaining employee manual, developing and producing new hire packets, drafting letters of agreement, and enrolling employees in health and 403(b) programs
Work with OC in recruiting and supervising office interns
Act as point of contact for ESYP health insurance, worker’s comp, and 403(b) programs
Maintain and update employee files including drafting updates to salary, job descriptions, or employment status
Administer payroll and track paid time off
Draft, process, and manage consultant contracts and invoices
Ensure employee handbook and personnel policies are valid and up to date
Maintain all ESYP insurance policies
Prepare annual Workers Comp audit
Prepare annual 403(b) census

Financials

Manage accounts receivable and payable
Ensure all donations are properly recorded and acknowledged
Manage financial accounting including ESYP credit cards, and payroll account
Support ED with Financial Investment account oversight
Supervise Bookkeeper/Accountant and CPA, and assist with report production and budgeting
Coordinate and facilitate financial audit and tax reporting

Development Support

Support Associate Director of Development to produce semi-annual donor appeal
Develop reports for 990 and annual report
Support Associate Director of Development to coordinate grants, including tracking, accounting and writing proposals
Assist with fundraising events and processing payment

Programmatic Support

Provides logistical support in advance of and during programmatic events
Provide logistical/amenities support for ESY Training sessions

Director of Digital Strategy & Communications

Position Description

The Director of Digital Strategy and Communications is responsible for identifying internal and external communications opportunities and defining the digital strategies to support them.They collaborate with teaching, program, fundraising, and leadership staff to identify and develop online partnerships and outreach campaigns.

The Director of Digital Strategy and Communications reports to the Edible Schoolyard Project’s Executive Director. They lead the team that is responsible for the production and coordination of content across digital channels, including the Edible Schoolyard Project’s online Resource Library, Network map, and newsletter.

Duties include but are not limited to:

Digital Strategy & Partnerships

Identify and grow digital communication strategies that broaden programmatic reach, deepen impact, and engage and grow key audiences
Translate internal priorities and strategy into an executable and measurable communications strategy
Oversee digital communications publishing matrix and message calendar, ensure message consistency and clarity across digital channels
Conduct and report on stakeholder interviews, audience interviews, content audits, traffic analysis, social media scans, and other digital discovery work
Maintain press kit and materials
Ensures a seamless experience for Network members from in-person to online training and support

Website

Oversee website development and content strategy in collaboration with digital communications team
Monitor metrics and analytics to measure progress and ensure milestones are achieved
Manage relationship with website design and development contractors

Fund and Donor Development

In collaboration with the Director of Partnerships and Engagement and the leadership team:
Develop strategy for diversified digital fundraising channels, methods, and payment schemes
Develop long- and short-term digital fundraising communications strategy
Monitor digital fundraising programs and make recommendations on how to improve effectiveness

Budget and Staff Management

Develop and manage ESYP communications budget in partnership with ESYP ED, Director of Education, Director of Operations, and the development team
Provide consistent, positive leadership to communications team: hire, train, and supervise communications staff in conjunction with Alice Waters and ESYP ED
Perform yearly hiring and management of communications interns
Participate in interviews and hiring decisions for other ESYP staff positions as needed
Work closely with ESYP Director of Education in the development of the annual work plan

Project Coordinator

Position Description

The Project Coordinator ensures the implementation and success of Edible Schoolyard Project’s programs, communications, partnerships, and donor/community engagement.

The Project Coordinator must maintain awareness of the myriad components of the ESYP’s programmatic efforts – public school, school lunch, equity and justice, national developments around best practices – and an understanding of ESYP goals.

The Project Coordinator reports to the Director of Digital Strategy & Communications and is supervised in collaboration with the Edible Schoolyard Program Manager and the Director of Education. Responsibilities and workload will be determined on a biweekly basis in accordance with program and communications priorities.

Duties include but are not limited to:

Online Communications

Maintain and update content on edibleschoolyard.org
Maintain and build Resource Library, ensuring resources are complete, correct, and searchable.
Ensure that all content is held to high standards of grammar, accuracy, and functionality
Collaborate with Digital Communications Coordinator to ensure that new web content is shared with network members along appropriate channels – including generating/editing monthly newsletter content, social media content, and ESY resources
Respond to information requests by mail, voice, or email, on case by case basis
Work with website team to identify, test, report, and monitor bugs and errors
Moderate all content on edibleschoolyard.org for errors and spam
Respond to requests for website assistance
Research, develop, and maintain user testing and feedback infrastructure and systems
Assist in developing efficient communications systems and processes, including content calendar, asset inventory, and analytics

Program Support

Support Edible Schoolyard Program Manager with programmatic operations as needed
Provide amenities support for staff gatherings and special site visits
Assist in the kitchen and garden classrooms on a weekly basis to support Family Nights Out and special projects
Assist in program documentation
Assist in operations, back-end support, and delivery of Edible Schoolyard Training programs
Assist in documentation of the Edible Schoolyard Training programs (e.g. online resources, photos/videos, participant records, and testimonials)

Partnerships, Engagement, and Fund Development

Assist with the Spring Plant Sale and Fundraiser as needed
Provide support for staff gatherings, special site visits, and events
Assist with public and private tours as needed
Support growth and development of Network map, including program outreach, features and projects, data management, and impact reporting
Assist in outreach for Edible Schoolyard Training programs